feat: better document rejection (#1702)

Improves the existing document rejection process by actually marking a
document as completed cancelling further actions.

## Related Issue

N/A

## Changes Made

- Added a new rejection status for documents
- Updated a million areas that check for document completion
- Updated email sending, so rejection is confirmed for the rejecting
recipient while other recipients are notified that the document is now
cancelled.

## Testing Performed

- Ran the testing suite to ensure there are no regressions.
- Performed manual testing of current core flows.

apps/remix/app/components/dialogs/document-delete-dialog.tsx

@@ -4,7 +4,7 @@ import { msg } from '@lingui/core/macro';
 import { useLingui } from '@lingui/react';
 import { Trans } from '@lingui/react/macro';
 import { DocumentStatus } from '@prisma/client';
-import { match } from 'ts-pattern';
+import { P, match } from 'ts-pattern';
 
 import { useLimits } from '@documenso/ee/server-only/limits/provider/client';
 import { trpc as trpcReact } from '@documenso/trpc/react';
@@ -146,7 +146,7 @@ export const DocumentDeleteDialog = ({
                   </ul>
                 </AlertDescription>
               ))
-              .with(DocumentStatus.COMPLETED, () => (
+              .with(P.union(DocumentStatus.COMPLETED, DocumentStatus.REJECTED), () => (
                 <AlertDescription>
                   <p>
                     <Trans>By deleting this document, the following will occur:</Trans>

apps/remix/app/components/general/document/document-certificate-download-button.tsx

@@ -1,9 +1,10 @@
 import { msg } from '@lingui/core/macro';
 import { useLingui } from '@lingui/react';
 import { Trans } from '@lingui/react/macro';
-import { DocumentStatus } from '@prisma/client';
+import type { DocumentStatus } from '@prisma/client';
 import { DownloadIcon } from 'lucide-react';
 
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { trpc } from '@documenso/trpc/react';
 import { cn } from '@documenso/ui/lib/utils';
 import { Button } from '@documenso/ui/primitives/button';
@@ -76,7 +77,7 @@ export const DocumentCertificateDownloadButton = ({
       className={cn('w-full sm:w-auto', className)}
       loading={isPending}
       variant="outline"
-      disabled={documentStatus !== DocumentStatus.COMPLETED}
+      disabled={!isDocumentCompleted(documentStatus)}
       onClick={() => void onDownloadCertificatesClick()}
     >
       {!isPending && <DownloadIcon className="mr-1.5 h-4 w-4" />}

apps/remix/app/components/general/document/document-page-view-button.tsx

@@ -9,6 +9,7 @@ import { match } from 'ts-pattern';
 
 import { downloadPDF } from '@documenso/lib/client-only/download-pdf';
 import { useSession } from '@documenso/lib/client-only/providers/session';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { formatDocumentsPath } from '@documenso/lib/utils/teams';
 import { trpc as trpcClient } from '@documenso/trpc/client';
 import { Button } from '@documenso/ui/primitives/button';
@@ -32,7 +33,7 @@ export const DocumentPageViewButton = ({ document }: DocumentPageViewButtonProps
 
   const isRecipient = !!recipient;
   const isPending = document.status === DocumentStatus.PENDING;
-  const isComplete = document.status === DocumentStatus.COMPLETED;
+  const isComplete = isDocumentCompleted(document);
   const isSigned = recipient?.signingStatus === SigningStatus.SIGNED;
   const role = recipient?.role;
 

apps/remix/app/components/general/document/document-page-view-dropdown.tsx

@@ -20,6 +20,7 @@ import { useNavigate } from 'react-router';
 
 import { downloadPDF } from '@documenso/lib/client-only/download-pdf';
 import { useSession } from '@documenso/lib/client-only/providers/session';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { formatDocumentsPath } from '@documenso/lib/utils/teams';
 import { trpc as trpcClient } from '@documenso/trpc/client';
 import { DocumentShareButton } from '@documenso/ui/components/document/document-share-button';
@@ -63,7 +64,7 @@ export const DocumentPageViewDropdown = ({ document }: DocumentPageViewDropdownP
   const isDraft = document.status === DocumentStatus.DRAFT;
   const isPending = document.status === DocumentStatus.PENDING;
   const isDeleted = document.deletedAt !== null;
-  const isComplete = document.status === DocumentStatus.COMPLETED;
+  const isComplete = isDocumentCompleted(document);
   const isCurrentTeamDocument = team && document.team?.url === team.url;
   const canManageDocument = Boolean(isOwner || isCurrentTeamDocument);
 

apps/remix/app/components/general/document/document-page-view-recipients.tsx

@@ -17,6 +17,7 @@ import { Link } from 'react-router';
 import { match } from 'ts-pattern';
 
 import { RECIPIENT_ROLES_DESCRIPTION } from '@documenso/lib/constants/recipient-roles';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { formatSigningLink } from '@documenso/lib/utils/recipients';
 import { CopyTextButton } from '@documenso/ui/components/common/copy-text-button';
 import { SignatureIcon } from '@documenso/ui/icons/signature';
@@ -48,7 +49,7 @@ export const DocumentPageViewRecipients = ({
           <Trans>Recipients</Trans>
         </h1>
 
-        {document.status !== DocumentStatus.COMPLETED && (
+        {!isDocumentCompleted(document.status) && (
           <Link
             to={`${documentRootPath}/${document.id}/edit?step=signers`}
             title={_(msg`Modify recipients`)}

apps/remix/app/components/general/document/document-status.tsx

@@ -3,7 +3,7 @@ import type { HTMLAttributes } from 'react';
 import type { MessageDescriptor } from '@lingui/core';
 import { msg } from '@lingui/core/macro';
 import { useLingui } from '@lingui/react';
-import { CheckCircle2, Clock, File } from 'lucide-react';
+import { CheckCircle2, Clock, File, XCircle } from 'lucide-react';
 import type { LucideIcon } from 'lucide-react/dist/lucide-react';
 
 import type { ExtendedDocumentStatus } from '@documenso/prisma/types/extended-document-status';
@@ -36,6 +36,12 @@ export const FRIENDLY_STATUS_MAP: Record<ExtendedDocumentStatus, FriendlyStatus>
     icon: File,
     color: 'text-yellow-500 dark:text-yellow-200',
   },
+  REJECTED: {
+    label: msg`Rejected`,
+    labelExtended: msg`Document rejected`,
+    icon: XCircle,
+    color: 'text-red-500 dark:text-red-300',
+  },
   INBOX: {
     label: msg`Inbox`,
     labelExtended: msg`Document inbox`,

apps/remix/app/components/tables/documents-table-action-button.tsx

@@ -9,6 +9,7 @@ import { match } from 'ts-pattern';
 
 import { downloadPDF } from '@documenso/lib/client-only/download-pdf';
 import { useSession } from '@documenso/lib/client-only/providers/session';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { formatDocumentsPath } from '@documenso/lib/utils/teams';
 import { trpc as trpcClient } from '@documenso/trpc/client';
 import { Button } from '@documenso/ui/primitives/button';
@@ -37,7 +38,7 @@ export const DocumentsTableActionButton = ({ row }: DocumentsTableActionButtonPr
   const isRecipient = !!recipient;
   const isDraft = row.status === DocumentStatus.DRAFT;
   const isPending = row.status === DocumentStatus.PENDING;
-  const isComplete = row.status === DocumentStatus.COMPLETED;
+  const isComplete = isDocumentCompleted(row.status);
   const isSigned = recipient?.signingStatus === SigningStatus.SIGNED;
   const role = recipient?.role;
   const isCurrentTeamDocument = team && row.team?.url === team.url;

apps/remix/app/components/tables/documents-table-action-dropdown.tsx

@@ -22,6 +22,7 @@ import { Link } from 'react-router';
 
 import { downloadPDF } from '@documenso/lib/client-only/download-pdf';
 import { useSession } from '@documenso/lib/client-only/providers/session';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { formatDocumentsPath } from '@documenso/lib/utils/teams';
 import { trpc as trpcClient } from '@documenso/trpc/client';
 import { DocumentShareButton } from '@documenso/ui/components/document/document-share-button';
@@ -66,7 +67,7 @@ export const DocumentsTableActionDropdown = ({ row }: DocumentsTableActionDropdo
   // const isRecipient = !!recipient;
   const isDraft = row.status === DocumentStatus.DRAFT;
   const isPending = row.status === DocumentStatus.PENDING;
-  const isComplete = row.status === DocumentStatus.COMPLETED;
+  const isComplete = isDocumentCompleted(row.status);
   // const isSigned = recipient?.signingStatus === SigningStatus.SIGNED;
   const isCurrentTeamDocument = team && row.team?.url === team.url;
   const canManageDocument = Boolean(isOwner || isCurrentTeamDocument);

apps/remix/app/components/tables/documents-table.tsx

@@ -9,8 +9,8 @@ import { match } from 'ts-pattern';
 
 import { useUpdateSearchParams } from '@documenso/lib/client-only/hooks/use-update-search-params';
 import { useSession } from '@documenso/lib/client-only/providers/session';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { formatDocumentsPath } from '@documenso/lib/utils/teams';
-import { ExtendedDocumentStatus } from '@documenso/prisma/types/extended-document-status';
 import type { TFindDocumentsResponse } from '@documenso/trpc/server/document-router/schema';
 import type { DataTableColumnDef } from '@documenso/ui/primitives/data-table';
 import { DataTable } from '@documenso/ui/primitives/data-table';
@@ -77,7 +77,7 @@ export const DocumentsTable = ({ data, isLoading, isLoadingError }: DocumentsTab
       {
         header: _(msg`Actions`),
         cell: ({ row }) =>
-          (!row.original.deletedAt || row.original.status === ExtendedDocumentStatus.COMPLETED) && (
+          (!row.original.deletedAt || isDocumentCompleted(row.original.status)) && (
             <div className="flex items-center gap-x-4">
               <DocumentsTableActionButton row={row.original} />
               <DocumentsTableActionDropdown row={row.original} />

apps/remix/app/routes/_authenticated+/admin+/documents.$id.tsx

@@ -103,7 +103,9 @@ export default function AdminDocumentDetailsPage({ loaderData }: Route.Component
                 variant="outline"
                 loading={isResealDocumentLoading}
                 disabled={document.recipients.some(
-                  (recipient) => recipient.signingStatus !== SigningStatus.SIGNED,
+                  (recipient) =>
+                    recipient.signingStatus !== SigningStatus.SIGNED &&
+                    recipient.signingStatus !== SigningStatus.REJECTED,
                 )}
                 onClick={() => resealDocument({ id: document.id })}
               >

apps/remix/app/routes/_authenticated+/documents.$id._index.tsx

@@ -220,6 +220,9 @@ export default function DocumentPage() {
                   .with(DocumentStatus.COMPLETED, () => (
                     <Trans>This document has been signed by all recipients</Trans>
                   ))
+                  .with(DocumentStatus.REJECTED, () => (
+                    <Trans>This document has been rejected by a recipient</Trans>
+                  ))
                   .with(DocumentStatus.DRAFT, () => (
                     <Trans>This document is currently a draft and has not been sent</Trans>
                   ))

apps/remix/app/routes/_authenticated+/documents.$id.edit.tsx

@@ -1,5 +1,5 @@
 import { Plural, Trans } from '@lingui/react/macro';
-import { DocumentStatus as InternalDocumentStatus, TeamMemberRole } from '@prisma/client';
+import { TeamMemberRole } from '@prisma/client';
 import { ChevronLeft, Users2 } from 'lucide-react';
 import { Link, redirect } from 'react-router';
 import { match } from 'ts-pattern';
@@ -9,6 +9,7 @@ import { isUserEnterprise } from '@documenso/ee/server-only/util/is-document-ent
 import { getDocumentWithDetailsById } from '@documenso/lib/server-only/document/get-document-with-details-by-id';
 import { type TGetTeamByUrlResponse, getTeamByUrl } from '@documenso/lib/server-only/team/get-team';
 import { DocumentVisibility } from '@documenso/lib/types/document-visibility';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { formatDocumentsPath } from '@documenso/lib/utils/teams';
 
 import { DocumentEditForm } from '~/components/general/document/document-edit-form';
@@ -71,7 +72,7 @@ export async function loader({ params, request }: Route.LoaderArgs) {
     throw redirect(documentRootPath);
   }
 
-  if (document.status === InternalDocumentStatus.COMPLETED) {
+  if (isDocumentCompleted(document.status)) {
     throw redirect(`${documentRootPath}/${documentId}`);
   }
 

apps/remix/app/routes/_authenticated+/documents._index.tsx

@@ -50,6 +50,7 @@ export default function DocumentsPage() {
     [ExtendedDocumentStatus.DRAFT]: 0,
     [ExtendedDocumentStatus.PENDING]: 0,
     [ExtendedDocumentStatus.COMPLETED]: 0,
+    [ExtendedDocumentStatus.REJECTED]: 0,
     [ExtendedDocumentStatus.INBOX]: 0,
     [ExtendedDocumentStatus.ALL]: 0,
   });

apps/remix/app/routes/_internal+/[__htmltopdf]+/certificate.tsx

@@ -1,6 +1,6 @@
 import { msg } from '@lingui/core/macro';
 import { useLingui } from '@lingui/react';
-import { FieldType } from '@prisma/client';
+import { FieldType, SigningStatus } from '@prisma/client';
 import { DateTime } from 'luxon';
 import { redirect } from 'react-router';
 import { match } from 'ts-pattern';
@@ -159,6 +159,13 @@ export default function SigningCertificate({ loaderData }: Route.ComponentProps)
           log.type === DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_COMPLETED &&
           log.data.recipientId === recipientId,
       ),
+      [DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_REJECTED]: auditLogs[
+        DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_REJECTED
+      ].filter(
+        (log) =>
+          log.type === DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_REJECTED &&
+          log.data.recipientId === recipientId,
+      ),
     };
   };
 
@@ -282,21 +289,38 @@ export default function SigningCertificate({ loaderData }: Route.ComponentProps)
                           </span>
                         </p>
 
+                        {logs.DOCUMENT_RECIPIENT_REJECTED[0] ? (
                           <p className="text-muted-foreground text-sm print:text-xs">
-                          <span className="font-medium">{_(msg`Signed`)}:</span>{' '}
+                            <span className="font-medium">{_(msg`Rejected`)}:</span>{' '}
                             <span className="inline-block">
-                            {logs.DOCUMENT_RECIPIENT_COMPLETED[0]
+                              {logs.DOCUMENT_RECIPIENT_REJECTED[0]
-                              ? DateTime.fromJSDate(logs.DOCUMENT_RECIPIENT_COMPLETED[0].createdAt)
+                                ? DateTime.fromJSDate(logs.DOCUMENT_RECIPIENT_REJECTED[0].createdAt)
                                     .setLocale(APP_I18N_OPTIONS.defaultLocale)
                                     .toFormat('yyyy-MM-dd hh:mm:ss a (ZZZZ)')
                                 : _(msg`Unknown`)}
                             </span>
                           </p>
+                        ) : (
+                          <p className="text-muted-foreground text-sm print:text-xs">
+                            <span className="font-medium">{_(msg`Signed`)}:</span>{' '}
+                            <span className="inline-block">
+                              {logs.DOCUMENT_RECIPIENT_COMPLETED[0]
+                                ? DateTime.fromJSDate(
+                                    logs.DOCUMENT_RECIPIENT_COMPLETED[0].createdAt,
+                                  )
+                                    .setLocale(APP_I18N_OPTIONS.defaultLocale)
+                                    .toFormat('yyyy-MM-dd hh:mm:ss a (ZZZZ)')
+                                : _(msg`Unknown`)}
+                            </span>
+                          </p>
+                        )}
 
                         <p className="text-muted-foreground text-sm print:text-xs">
                           <span className="font-medium">{_(msg`Reason`)}:</span>{' '}
                           <span className="inline-block">
-                            {_(
+                            {recipient.signingStatus === SigningStatus.REJECTED
+                              ? recipient.rejectionReason
+                              : _(
                                   isOwner(recipient.email)
                                     ? FRIENDLY_SIGNING_REASONS['__OWNER__']
                                     : FRIENDLY_SIGNING_REASONS[recipient.role],

apps/remix/app/routes/_recipient+/sign.$token+/_index.tsx

@@ -160,7 +160,7 @@ export default function SigningPage() {
     recipientWithFields,
   } = data;
 
-  if (document.deletedAt) {
+  if (document.deletedAt || document.status === DocumentStatus.REJECTED) {
     return (
       <div className="-mx-4 flex max-w-[100vw] flex-col items-center overflow-x-hidden px-4 pt-16 md:-mx-8 md:px-8 lg:pt-16 xl:pt-24">
         <SigningCard3D

apps/remix/app/routes/_recipient+/sign.$token+/complete.tsx

@@ -17,6 +17,7 @@ import { getFieldsForToken } from '@documenso/lib/server-only/field/get-fields-f
 import { getRecipientByToken } from '@documenso/lib/server-only/recipient/get-recipient-by-token';
 import { getRecipientSignatures } from '@documenso/lib/server-only/recipient/get-recipient-signatures';
 import { getUserByEmail } from '@documenso/lib/server-only/user/get-user-by-email';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { env } from '@documenso/lib/utils/env';
 import DocumentDialog from '@documenso/ui/components/document/document-dialog';
 import { DocumentDownloadButton } from '@documenso/ui/components/document/document-download-button';
@@ -205,12 +206,12 @@ export default function CompletedSigningPage({ loaderData }: Route.ComponentProp
           <div className="mt-8 flex w-full max-w-sm items-center justify-center gap-4">
             <DocumentShareButton documentId={document.id} token={recipient.token} />
 
-            {document.status === DocumentStatus.COMPLETED ? (
+            {isDocumentCompleted(document.status) ? (
               <DocumentDownloadButton
                 className="flex-1"
                 fileName={document.title}
                 documentData={document.documentData}
-                disabled={document.status !== DocumentStatus.COMPLETED}
+                disabled={!isDocumentCompleted(document.status)}
               />
             ) : (
               <DocumentDialog
@@ -268,7 +269,7 @@ export const PollUntilDocumentCompleted = ({ document }: PollUntilDocumentComple
   const { revalidate } = useRevalidator();
 
   useEffect(() => {
-    if (document.status === DocumentStatus.COMPLETED) {
+    if (isDocumentCompleted(document.status)) {
       return;
     }
 

apps/remix/app/routes/embed+/sign.$url.tsx

@@ -1,4 +1,4 @@
-import { DocumentStatus, RecipientRole } from '@prisma/client';
+import { RecipientRole } from '@prisma/client';
 import { data } from 'react-router';
 import { match } from 'ts-pattern';
 
@@ -14,6 +14,7 @@ import { getRecipientByToken } from '@documenso/lib/server-only/recipient/get-re
 import { getRecipientsForAssistant } from '@documenso/lib/server-only/recipient/get-recipients-for-assistant';
 import { getTeamById } from '@documenso/lib/server-only/team/get-team';
 import { DocumentAccessAuth } from '@documenso/lib/types/document-auth';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { extractDocumentAuthMethods } from '@documenso/lib/utils/document-auth';
 
 import { EmbedSignDocumentClientPage } from '~/components/embed/embed-document-signing-page';
@@ -168,7 +169,7 @@ export default function EmbedSignDocumentPage() {
           recipient={recipient}
           fields={fields}
           metadata={document.documentMeta}
-          isCompleted={document.status === DocumentStatus.COMPLETED}
+          isCompleted={isDocumentCompleted(document.status)}
           hidePoweredBy={
             isCommunityPlan || isPlatformDocument || isEnterpriseDocument || hidePoweredBy
           }

packages/api/v1/implementation.ts

@@ -1,5 +1,5 @@
 import type { Prisma } from '@prisma/client';
-import { DocumentDataType, DocumentStatus, SigningStatus, TeamMemberRole } from '@prisma/client';
+import { DocumentDataType, SigningStatus, TeamMemberRole } from '@prisma/client';
 import { tsr } from '@ts-rest/serverless/fetch';
 import { match } from 'ts-pattern';
 
@@ -50,6 +50,7 @@ import {
   getPresignGetUrl,
   getPresignPostUrl,
 } from '@documenso/lib/universal/upload/server-actions';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 import { createDocumentAuditLogData } from '@documenso/lib/utils/document-audit-logs';
 import { prisma } from '@documenso/prisma';
 
@@ -176,7 +177,7 @@ export const ApiContractV1Implementation = tsr.router(ApiContractV1, {
         };
       }
 
-      if (document.status !== DocumentStatus.COMPLETED) {
+      if (!isDocumentCompleted(document.status)) {
         return {
           status: 400,
           body: {
@@ -669,7 +670,7 @@ export const ApiContractV1Implementation = tsr.router(ApiContractV1, {
         };
       }
 
-      if (document.status === DocumentStatus.COMPLETED) {
+      if (isDocumentCompleted(document.status)) {
         return {
           status: 400,
           body: {
@@ -772,7 +773,7 @@ export const ApiContractV1Implementation = tsr.router(ApiContractV1, {
       };
     }
 
-    if (document.status === DocumentStatus.COMPLETED) {
+    if (isDocumentCompleted(document.status)) {
       return {
         status: 400,
         body: {
@@ -863,7 +864,7 @@ export const ApiContractV1Implementation = tsr.router(ApiContractV1, {
       };
     }
 
-    if (document.status === DocumentStatus.COMPLETED) {
+    if (isDocumentCompleted(document.status)) {
       return {
         status: 400,
         body: {
@@ -922,7 +923,7 @@ export const ApiContractV1Implementation = tsr.router(ApiContractV1, {
       };
     }
 
-    if (document.status === DocumentStatus.COMPLETED) {
+    if (isDocumentCompleted(document.status)) {
       return {
         status: 400,
         body: {
@@ -987,7 +988,7 @@ export const ApiContractV1Implementation = tsr.router(ApiContractV1, {
       };
     }
 
-    if (document.status === DocumentStatus.COMPLETED) {
+    if (isDocumentCompleted(document.status)) {
       return {
         status: 400,
         body: { message: 'Document is already completed' },
@@ -1149,7 +1150,7 @@ export const ApiContractV1Implementation = tsr.router(ApiContractV1, {
       };
     }
 
-    if (document.status === DocumentStatus.COMPLETED) {
+    if (isDocumentCompleted(document.status)) {
       return {
         status: 400,
         body: {
@@ -1237,7 +1238,7 @@ export const ApiContractV1Implementation = tsr.router(ApiContractV1, {
       };
     }
 
-    if (document.status === DocumentStatus.COMPLETED) {
+    if (isDocumentCompleted(document.status)) {
       return {
         status: 400,
         body: {

packages/api/v1/schema.ts

@@ -96,7 +96,7 @@ export const ZSendDocumentForSigningMutationSchema = z
         'Whether to send completion emails when the document is fully signed. This will override the document email settings.',
     }),
   })
-  .or(z.literal('').transform(() => ({ sendEmail: true, sendCompletionEmails: undefined })));
+  .or(z.any().transform(() => ({ sendEmail: true, sendCompletionEmails: undefined })));
 
 export type TSendDocumentForSigningMutationSchema = typeof ZSendDocumentForSigningMutationSchema;
 

packages/email/template-components/template-document-cancel.tsx

@@ -8,12 +8,14 @@ export interface TemplateDocumentCancelProps {
   inviterEmail: string;
   documentName: string;
   assetBaseUrl: string;
+  cancellationReason?: string;
 }
 
 export const TemplateDocumentCancel = ({
   inviterName,
   documentName,
   assetBaseUrl,
+  cancellationReason,
 }: TemplateDocumentCancelProps) => {
   return (
     <>
@@ -34,6 +36,12 @@ export const TemplateDocumentCancel = ({
         <Text className="my-1 text-center text-base text-slate-400">
           <Trans>You don't need to sign it anymore.</Trans>
         </Text>
+
+        {cancellationReason && (
+          <Text className="mt-4 text-center text-base">
+            <Trans>Reason for cancellation: {cancellationReason}</Trans>
+          </Text>
+        )}
       </Section>
     </>
   );

packages/email/templates/document-cancel.tsx

@@ -14,6 +14,7 @@ export const DocumentCancelTemplate = ({
   inviterEmail = 'lucas@documenso.com',
   documentName = 'Open Source Pledge.pdf',
   assetBaseUrl = 'http://localhost:3002',
+  cancellationReason,
 }: DocumentCancelEmailTemplateProps) => {
   const { _ } = useLingui();
   const branding = useBranding();
@@ -48,6 +49,7 @@ export const DocumentCancelTemplate = ({
                 inviterEmail={inviterEmail}
                 documentName={documentName}
                 assetBaseUrl={assetBaseUrl}
+                cancellationReason={cancellationReason}
               />
             </Section>
           </Container>

packages/lib/constants/document.ts

@@ -8,6 +8,9 @@ export const DOCUMENT_STATUS: {
   [DocumentStatus.COMPLETED]: {
     description: msg`Completed`,
   },
+  [DocumentStatus.REJECTED]: {
+    description: msg`Rejected`,
+  },
   [DocumentStatus.DRAFT]: {
     description: msg`Draft`,
   },

packages/lib/jobs/client.ts

@@ -1,5 +1,6 @@
 import { JobClient } from './client/client';
 import { SEND_CONFIRMATION_EMAIL_JOB_DEFINITION } from './definitions/emails/send-confirmation-email';
+import { SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION } from './definitions/emails/send-document-cancelled-emails';
 import { SEND_PASSWORD_RESET_SUCCESS_EMAIL_JOB_DEFINITION } from './definitions/emails/send-password-reset-success-email';
 import { SEND_RECIPIENT_SIGNED_EMAIL_JOB_DEFINITION } from './definitions/emails/send-recipient-signed-email';
 import { SEND_SIGNING_REJECTION_EMAILS_JOB_DEFINITION } from './definitions/emails/send-rejection-emails';
@@ -24,6 +25,7 @@ export const jobsClient = new JobClient([
   SEND_PASSWORD_RESET_SUCCESS_EMAIL_JOB_DEFINITION,
   SEND_SIGNING_REJECTION_EMAILS_JOB_DEFINITION,
   SEND_RECIPIENT_SIGNED_EMAIL_JOB_DEFINITION,
+  SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION,
   BULK_SEND_TEMPLATE_JOB_DEFINITION,
 ] as const);
 

packages/lib/jobs/definitions/emails/send-document-cancelled-emails.handler.ts

@@ -0,0 +1,105 @@
+import { createElement } from 'react';
+
+import { msg } from '@lingui/core/macro';
+import { ReadStatus, SendStatus, SigningStatus } from '@prisma/client';
+
+import { mailer } from '@documenso/email/mailer';
+import DocumentCancelTemplate from '@documenso/email/templates/document-cancel';
+import { prisma } from '@documenso/prisma';
+
+import { getI18nInstance } from '../../../client-only/providers/i18n-server';
+import { NEXT_PUBLIC_WEBAPP_URL } from '../../../constants/app';
+import { FROM_ADDRESS, FROM_NAME } from '../../../constants/email';
+import { extractDerivedDocumentEmailSettings } from '../../../types/document-email';
+import { renderEmailWithI18N } from '../../../utils/render-email-with-i18n';
+import { teamGlobalSettingsToBranding } from '../../../utils/team-global-settings-to-branding';
+import type { JobRunIO } from '../../client/_internal/job';
+import type { TSendDocumentCancelledEmailsJobDefinition } from './send-document-cancelled-emails';
+
+export const run = async ({
+  payload,
+  io,
+}: {
+  payload: TSendDocumentCancelledEmailsJobDefinition;
+  io: JobRunIO;
+}) => {
+  const { documentId, cancellationReason } = payload;
+
+  const document = await prisma.document.findFirstOrThrow({
+    where: {
+      id: documentId,
+    },
+    include: {
+      user: true,
+      documentMeta: true,
+      recipients: true,
+      team: {
+        select: {
+          teamEmail: true,
+          name: true,
+          url: true,
+          teamGlobalSettings: true,
+        },
+      },
+    },
+  });
+
+  const { documentMeta, user: documentOwner } = document;
+
+  // Check if document cancellation emails are enabled
+  const isEmailEnabled = extractDerivedDocumentEmailSettings(documentMeta).documentDeleted;
+
+  if (!isEmailEnabled) {
+    return;
+  }
+
+  const i18n = await getI18nInstance(documentMeta?.language);
+
+  // Send cancellation emails to all recipients who have been sent the document or viewed it
+  const recipientsToNotify = document.recipients.filter(
+    (recipient) =>
+      (recipient.sendStatus === SendStatus.SENT || recipient.readStatus === ReadStatus.OPENED) &&
+      recipient.signingStatus !== SigningStatus.REJECTED,
+  );
+
+  await io.runTask('send-cancellation-emails', async () => {
+    await Promise.all(
+      recipientsToNotify.map(async (recipient) => {
+        const template = createElement(DocumentCancelTemplate, {
+          documentName: document.title,
+          inviterName: documentOwner.name || undefined,
+          inviterEmail: documentOwner.email,
+          assetBaseUrl: NEXT_PUBLIC_WEBAPP_URL(),
+          cancellationReason: cancellationReason || 'The document has been cancelled.',
+        });
+
+        const branding = document.team?.teamGlobalSettings
+          ? teamGlobalSettingsToBranding(document.team.teamGlobalSettings)
+          : undefined;
+
+        const [html, text] = await Promise.all([
+          renderEmailWithI18N(template, { lang: documentMeta?.language, branding }),
+          renderEmailWithI18N(template, {
+            lang: documentMeta?.language,
+            branding,
+            plainText: true,
+          }),
+        ]);
+
+        await mailer.sendMail({
+          to: {
+            name: recipient.name,
+            address: recipient.email,
+          },
+          from: {
+            name: FROM_NAME,
+            address: FROM_ADDRESS,
+          },
+          subject: i18n._(msg`Document "${document.title}" Cancelled`),
+          html,
+          text,
+        });
+      }),
+    );
+  });
+};

packages/lib/jobs/definitions/emails/send-document-cancelled-emails.ts

@@ -0,0 +1,33 @@
+import { z } from 'zod';
+
+import { type JobDefinition } from '../../client/_internal/job';
+
+const SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION_ID = 'send.document.cancelled.emails';
+
+const SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION_SCHEMA = z.object({
+  documentId: z.number(),
+  cancellationReason: z.string().optional(),
+  requestMetadata: z.any().optional(),
+});
+
+export type TSendDocumentCancelledEmailsJobDefinition = z.infer<
+  typeof SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION_SCHEMA
+>;
+
+export const SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION = {
+  id: SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION_ID,
+  name: 'Send Document Cancelled Emails',
+  version: '1.0.0',
+  trigger: {
+    name: SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION_ID,
+    schema: SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION_SCHEMA,
+  },
+  handler: async ({ payload, io }) => {
+    const handler = await import('./send-document-cancelled-emails.handler');
+
+    await handler.run({ payload, io });
+  },
+} as const satisfies JobDefinition<
+  typeof SEND_DOCUMENT_CANCELLED_EMAILS_JOB_DEFINITION_ID,
+  TSendDocumentCancelledEmailsJobDefinition
+>;

packages/lib/jobs/definitions/internal/seal-document.handler.ts

@@ -6,9 +6,11 @@ import { PDFDocument } from 'pdf-lib';
 import { prisma } from '@documenso/prisma';
 import { signPdf } from '@documenso/signing';
 
+import { AppError, AppErrorCode } from '../../../errors/app-error';
 import { sendCompletedEmail } from '../../../server-only/document/send-completed-email';
 import PostHogServerClient from '../../../server-only/feature-flags/get-post-hog-server-client';
 import { getCertificatePdf } from '../../../server-only/htmltopdf/get-certificate-pdf';
+import { addRejectionStampToPdf } from '../../../server-only/pdf/add-rejection-stamp-to-pdf';
 import { flattenAnnotations } from '../../../server-only/pdf/flatten-annotations';
 import { flattenForm } from '../../../server-only/pdf/flatten-form';
 import { insertFieldInPDF } from '../../../server-only/pdf/insert-field-in-pdf';
@@ -22,6 +24,7 @@ import {
 import { getFileServerSide } from '../../../universal/upload/get-file.server';
 import { putPdfFileServerSide } from '../../../universal/upload/put-file.server';
 import { fieldsContainUnsignedRequiredField } from '../../../utils/advanced-fields-helpers';
+import { isDocumentCompleted } from '../../../utils/document';
 import { createDocumentAuditLogData } from '../../../utils/document-audit-logs';
 import type { JobRunIO } from '../../client/_internal/job';
 import type { TSealDocumentJobDefinition } from './seal-document';
@@ -38,11 +41,6 @@ export const run = async ({
   const document = await prisma.document.findFirstOrThrow({
     where: {
       id: documentId,
-      recipients: {
-        every: {
-          signingStatus: SigningStatus.SIGNED,
-        },
-      },
     },
     include: {
       documentMeta: true,
@@ -59,6 +57,16 @@ export const run = async ({
     },
   });
 
+  const isComplete =
+    document.recipients.some((recipient) => recipient.signingStatus === SigningStatus.REJECTED) ||
+    document.recipients.every((recipient) => recipient.signingStatus === SigningStatus.SIGNED);
+
+  if (!isComplete) {
+    throw new AppError(AppErrorCode.UNKNOWN_ERROR, {
+      message: 'Document is not complete',
+    });
+  }
+
   // Seems silly but we need to do this in case the job is re-ran
   // after it has already run through the update task further below.
   // eslint-disable-next-line @typescript-eslint/require-await
@@ -91,9 +99,15 @@ export const run = async ({
     },
   });
 
-  if (recipients.some((recipient) => recipient.signingStatus !== SigningStatus.SIGNED)) {
+  // Determine if the document has been rejected by checking if any recipient has rejected it
-    throw new Error(`Document ${document.id} has unsigned recipients`);
+  const rejectedRecipient = recipients.find(
-  }
+    (recipient) => recipient.signingStatus === SigningStatus.REJECTED,
+  );
+
+  const isRejected = Boolean(rejectedRecipient);
+
+  // Get the rejection reason from the rejected recipient
+  const rejectionReason = rejectedRecipient?.rejectionReason ?? '';
 
   const fields = await prisma.field.findMany({
     where: {
@@ -104,7 +118,8 @@ export const run = async ({
     },
   });
 
-  if (fieldsContainUnsignedRequiredField(fields)) {
+  // Skip the field check if the document is rejected
+  if (!isRejected && fieldsContainUnsignedRequiredField(fields)) {
     throw new Error(`Document ${document.id} has unsigned required fields`);
   }
 
@@ -132,6 +147,11 @@ export const run = async ({
     flattenForm(pdfDoc);
     flattenAnnotations(pdfDoc);
 
+    // Add rejection stamp if the document is rejected
+    if (isRejected && rejectionReason) {
+      await addRejectionStampToPdf(pdfDoc, rejectionReason);
+    }
+
     if (certificateData) {
       const certificateDoc = await PDFDocument.load(certificateData);
 
@@ -160,8 +180,11 @@ export const run = async ({
 
     const { name } = path.parse(document.title);
 
+    // Add suffix based on document status
+    const suffix = isRejected ? '_rejected.pdf' : '_signed.pdf';
+
     const documentData = await putPdfFileServerSide({
-      name: `${name}_signed.pdf`,
+      name: `${name}${suffix}`,
       type: 'application/pdf',
       arrayBuffer: async () => Promise.resolve(pdfBuffer),
     });
@@ -177,6 +200,7 @@ export const run = async ({
       event: 'App: Document Sealed',
       properties: {
         documentId: document.id,
+        isRejected,
       },
     });
   }
@@ -194,7 +218,7 @@ export const run = async ({
           id: document.id,
         },
         data: {
-          status: DocumentStatus.COMPLETED,
+          status: isRejected ? DocumentStatus.REJECTED : DocumentStatus.COMPLETED,
           completedAt: new Date(),
         },
       });
@@ -216,6 +240,7 @@ export const run = async ({
           user: null,
           data: {
             transactionId: nanoid(),
+            ...(isRejected ? { isRejected: true, rejectionReason: rejectionReason } : {}),
           },
         }),
       });
@@ -223,9 +248,9 @@ export const run = async ({
   });
 
   await io.runTask('send-completed-email', async () => {
-    let shouldSendCompletedEmail = sendEmail && !isResealing;
+    let shouldSendCompletedEmail = sendEmail && !isResealing && !isRejected;
 
-    if (isResealing && documentStatus !== DocumentStatus.COMPLETED) {
+    if (isResealing && !isDocumentCompleted(document.status)) {
       shouldSendCompletedEmail = sendEmail;
     }
 
@@ -246,7 +271,9 @@ export const run = async ({
   });
 
   await triggerWebhook({
-    event: WebhookTriggerEvents.DOCUMENT_COMPLETED,
+    event: isRejected
+      ? WebhookTriggerEvents.DOCUMENT_REJECTED
+      : WebhookTriggerEvents.DOCUMENT_COMPLETED,
     data: ZWebhookDocumentSchema.parse(mapDocumentToWebhookDocumentPayload(updatedDocument)),
     userId: updatedDocument.userId,
     teamId: updatedDocument.teamId ?? undefined,

packages/lib/server-only/admin/get-documents-stats.ts

@@ -13,6 +13,7 @@ export const getDocumentStats = async () => {
     [ExtendedDocumentStatus.DRAFT]: 0,
     [ExtendedDocumentStatus.PENDING]: 0,
     [ExtendedDocumentStatus.COMPLETED]: 0,
+    [ExtendedDocumentStatus.REJECTED]: 0,
     [ExtendedDocumentStatus.ALL]: 0,
   };
 

packages/lib/server-only/document/delete-document.ts

@@ -26,6 +26,7 @@ import {
   mapDocumentToWebhookDocumentPayload,
 } from '../../types/webhook-payload';
 import type { ApiRequestMetadata } from '../../universal/extract-request-metadata';
+import { isDocumentCompleted } from '../../utils/document';
 import { createDocumentAuditLogData } from '../../utils/document-audit-logs';
 import { renderEmailWithI18N } from '../../utils/render-email-with-i18n';
 import { teamGlobalSettingsToBranding } from '../../utils/team-global-settings-to-branding';
@@ -161,7 +162,7 @@ const handleDocumentOwnerDelete = async ({
   }
 
   // Soft delete completed documents.
-  if (document.status === DocumentStatus.COMPLETED) {
+  if (isDocumentCompleted(document.status)) {
     return await prisma.$transaction(async (tx) => {
       await tx.documentAuditLog.create({
         data: createDocumentAuditLogData({

packages/lib/server-only/document/find-documents.ts

@@ -356,6 +356,24 @@ const findDocumentsFilter = (status: ExtendedDocumentStatus, user: User) => {
         },
       ],
     }))
+    .with(ExtendedDocumentStatus.REJECTED, () => ({
+      OR: [
+        {
+          userId: user.id,
+          teamId: null,
+          status: ExtendedDocumentStatus.REJECTED,
+        },
+        {
+          status: ExtendedDocumentStatus.REJECTED,
+          recipients: {
+            some: {
+              email: user.email,
+              signingStatus: SigningStatus.REJECTED,
+            },
+          },
+        },
+      ],
+    }))
     .exhaustive();
 };
 
@@ -548,5 +566,38 @@ const findTeamDocumentsFilter = (
 
       return filter;
     })
+    .with(ExtendedDocumentStatus.REJECTED, () => {
+      const filter: Prisma.DocumentWhereInput = {
+        status: ExtendedDocumentStatus.REJECTED,
+        OR: [
+          {
+            teamId: team.id,
+            OR: visibilityFilters,
+          },
+        ],
+      };
+
+      if (teamEmail && filter.OR) {
+        filter.OR.push(
+          {
+            recipients: {
+              some: {
+                email: teamEmail,
+                signingStatus: SigningStatus.REJECTED,
+              },
+            },
+            OR: visibilityFilters,
+          },
+          {
+            user: {
+              email: teamEmail,
+            },
+            OR: visibilityFilters,
+          },
+        );
+      }
+
+      return filter;
+    })
     .exhaustive();
 };

packages/lib/server-only/document/get-document-certificate-audit-logs.ts

@@ -16,6 +16,7 @@ export const getDocumentCertificateAuditLogs = async ({
       type: {
         in: [
           DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_COMPLETED,
+          DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_REJECTED,
           DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_OPENED,
           DOCUMENT_AUDIT_LOG_TYPE.EMAIL_SENT,
         ],
@@ -29,6 +30,9 @@ export const getDocumentCertificateAuditLogs = async ({
     [DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_COMPLETED]: auditLogs.filter(
       (log) => log.type === DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_COMPLETED,
     ),
+    [DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_REJECTED]: auditLogs.filter(
+      (log) => log.type === DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_RECIPIENT_REJECTED,
+    ),
     [DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_OPENED]: auditLogs.filter(
       (log) => log.type === DOCUMENT_AUDIT_LOG_TYPE.DOCUMENT_OPENED,
     ),

packages/lib/server-only/document/get-stats.ts

@@ -44,6 +44,7 @@ export const getStats = async ({ user, period, search = '', ...options }: GetSta
     [ExtendedDocumentStatus.DRAFT]: 0,
     [ExtendedDocumentStatus.PENDING]: 0,
     [ExtendedDocumentStatus.COMPLETED]: 0,
+    [ExtendedDocumentStatus.REJECTED]: 0,
     [ExtendedDocumentStatus.INBOX]: 0,
     [ExtendedDocumentStatus.ALL]: 0,
   };
@@ -64,6 +65,10 @@ export const getStats = async ({ user, period, search = '', ...options }: GetSta
     if (stat.status === ExtendedDocumentStatus.PENDING) {
       stats[ExtendedDocumentStatus.PENDING] += stat._count._all;
     }
+
+    if (stat.status === ExtendedDocumentStatus.REJECTED) {
+      stats[ExtendedDocumentStatus.REJECTED] += stat._count._all;
+    }
   });
 
   Object.keys(stats).forEach((key) => {

packages/lib/server-only/document/reject-document-with-token.ts

@@ -1,18 +1,12 @@
 import { SigningStatus } from '@prisma/client';
-import { WebhookTriggerEvents } from '@prisma/client';
 
 import { jobs } from '@documenso/lib/jobs/client';
 import { prisma } from '@documenso/prisma';
 
 import { AppError, AppErrorCode } from '../../errors/app-error';
 import { DOCUMENT_AUDIT_LOG_TYPE } from '../../types/document-audit-logs';
-import {
-  ZWebhookDocumentSchema,
-  mapDocumentToWebhookDocumentPayload,
-} from '../../types/webhook-payload';
 import type { RequestMetadata } from '../../universal/extract-request-metadata';
 import { createDocumentAuditLogData } from '../../utils/document-audit-logs';
-import { triggerWebhook } from '../webhooks/trigger/trigger-webhook';
 
 export type RejectDocumentWithTokenOptions = {
   token: string;
@@ -84,7 +78,16 @@ export async function rejectDocumentWithToken({
     }),
   ]);
 
-  // Send email notifications
+  // Trigger the seal document job to process the document asynchronously
+  await jobs.triggerJob({
+    name: 'internal.seal-document',
+    payload: {
+      documentId,
+      requestMetadata,
+    },
+  });
+
+  // Send email notifications to the rejecting recipient
   await jobs.triggerJob({
     name: 'send.signing.rejected.emails',
     payload: {
@@ -93,27 +96,14 @@ export async function rejectDocumentWithToken({
     },
   });
 
-  // Get the updated document with all recipients
+  // Send cancellation emails to other recipients
-  const updatedDocument = await prisma.document.findFirst({
+  await jobs.triggerJob({
-    where: {
+    name: 'send.document.cancelled.emails',
-      id: document.id,
+    payload: {
+      documentId,
+      cancellationReason: reason,
+      requestMetadata,
     },
-    include: {
-      recipients: true,
-      documentMeta: true,
-    },
-  });
-
-  if (!updatedDocument) {
-    throw new Error('Document not found after update');
-  }
-
-  // Trigger webhook for document rejection
-  await triggerWebhook({
-    event: WebhookTriggerEvents.DOCUMENT_REJECTED,
-    data: ZWebhookDocumentSchema.parse(mapDocumentToWebhookDocumentPayload(updatedDocument)),
-    userId: document.userId,
-    teamId: document.teamId ?? undefined,
   });
 
   return updatedRecipient;

packages/lib/server-only/document/resend-document.tsx

@@ -20,6 +20,7 @@ import { prisma } from '@documenso/prisma';
 import { getI18nInstance } from '../../client-only/providers/i18n-server';
 import { NEXT_PUBLIC_WEBAPP_URL } from '../../constants/app';
 import { extractDerivedDocumentEmailSettings } from '../../types/document-email';
+import { isDocumentCompleted } from '../../utils/document';
 import { renderEmailWithI18N } from '../../utils/render-email-with-i18n';
 import { teamGlobalSettingsToBranding } from '../../utils/team-global-settings-to-branding';
 import { getDocumentWhereInput } from './get-document-by-id';
@@ -88,7 +89,7 @@ export const resendDocument = async ({
     throw new Error('Can not send draft document');
   }
 
-  if (document.status === DocumentStatus.COMPLETED) {
+  if (isDocumentCompleted(document.status)) {
     throw new Error('Can not send completed document');
   }
 

packages/lib/server-only/document/seal-document.ts

@@ -18,6 +18,7 @@ import { getFileServerSide } from '../../universal/upload/get-file.server';
 import { putPdfFileServerSide } from '../../universal/upload/put-file.server';
 import { fieldsContainUnsignedRequiredField } from '../../utils/advanced-fields-helpers';
 import { getCertificatePdf } from '../htmltopdf/get-certificate-pdf';
+import { addRejectionStampToPdf } from '../pdf/add-rejection-stamp-to-pdf';
 import { flattenAnnotations } from '../pdf/flatten-annotations';
 import { flattenForm } from '../pdf/flatten-form';
 import { insertFieldInPDF } from '../pdf/insert-field-in-pdf';
@@ -41,11 +42,6 @@ export const sealDocument = async ({
   const document = await prisma.document.findFirstOrThrow({
     where: {
       id: documentId,
-      recipients: {
-        every: {
-          signingStatus: SigningStatus.SIGNED,
-        },
-      },
     },
     include: {
       documentData: true,
@@ -78,7 +74,21 @@ export const sealDocument = async ({
     },
   });
 
-  if (recipients.some((recipient) => recipient.signingStatus !== SigningStatus.SIGNED)) {
+  // Determine if the document has been rejected by checking if any recipient has rejected it
+  const rejectedRecipient = recipients.find(
+    (recipient) => recipient.signingStatus === SigningStatus.REJECTED,
+  );
+
+  const isRejected = Boolean(rejectedRecipient);
+
+  // Get the rejection reason from the rejected recipient
+  const rejectionReason = rejectedRecipient?.rejectionReason ?? '';
+
+  // If the document is not rejected, ensure all recipients have signed
+  if (
+    !isRejected &&
+    recipients.some((recipient) => recipient.signingStatus !== SigningStatus.SIGNED)
+  ) {
     throw new Error(`Document ${document.id} has unsigned recipients`);
   }
 
@@ -91,7 +101,8 @@ export const sealDocument = async ({
     },
   });
 
-  if (fieldsContainUnsignedRequiredField(fields)) {
+  // Skip the field check if the document is rejected
+  if (!isRejected && fieldsContainUnsignedRequiredField(fields)) {
     throw new Error(`Document ${document.id} has unsigned required fields`);
   }
 
@@ -119,6 +130,11 @@ export const sealDocument = async ({
   flattenForm(doc);
   flattenAnnotations(doc);
 
+  // Add rejection stamp if the document is rejected
+  if (isRejected && rejectionReason) {
+    await addRejectionStampToPdf(doc, rejectionReason);
+  }
+
   if (certificateData) {
     const certificate = await PDFDocument.load(certificateData);
 
@@ -142,8 +158,11 @@ export const sealDocument = async ({
 
   const { name } = path.parse(document.title);
 
+  // Add suffix based on document status
+  const suffix = isRejected ? '_rejected.pdf' : '_signed.pdf';
+
   const { data: newData } = await putPdfFileServerSide({
-    name: `${name}_signed.pdf`,
+    name: `${name}${suffix}`,
     type: 'application/pdf',
     arrayBuffer: async () => Promise.resolve(pdfBuffer),
   });
@@ -156,6 +175,7 @@ export const sealDocument = async ({
       event: 'App: Document Sealed',
       properties: {
         documentId: document.id,
+        isRejected,
       },
     });
   }
@@ -166,7 +186,7 @@ export const sealDocument = async ({
         id: document.id,
       },
       data: {
-        status: DocumentStatus.COMPLETED,
+        status: isRejected ? DocumentStatus.REJECTED : DocumentStatus.COMPLETED,
         completedAt: new Date(),
       },
     });
@@ -188,6 +208,7 @@ export const sealDocument = async ({
         user: null,
         data: {
           transactionId: nanoid(),
+          ...(isRejected ? { isRejected: true, rejectionReason } : {}),
         },
       }),
     });
@@ -209,7 +230,9 @@ export const sealDocument = async ({
   });
 
   await triggerWebhook({
-    event: WebhookTriggerEvents.DOCUMENT_COMPLETED,
+    event: isRejected
+      ? WebhookTriggerEvents.DOCUMENT_REJECTED
+      : WebhookTriggerEvents.DOCUMENT_COMPLETED,
     data: ZWebhookDocumentSchema.parse(mapDocumentToWebhookDocumentPayload(updatedDocument)),
     userId: document.userId,
     teamId: document.teamId ?? undefined,

packages/lib/server-only/document/send-document.tsx

@@ -20,6 +20,7 @@ import {
 } from '../../types/webhook-payload';
 import { getFileServerSide } from '../../universal/upload/get-file.server';
 import { putPdfFileServerSide } from '../../universal/upload/put-file.server';
+import { isDocumentCompleted } from '../../utils/document';
 import { insertFormValuesInPdf } from '../pdf/insert-form-values-in-pdf';
 import { triggerWebhook } from '../webhooks/trigger/trigger-webhook';
 
@@ -74,7 +75,7 @@ export const sendDocument = async ({
     throw new Error('Document has no recipients');
   }
 
-  if (document.status === DocumentStatus.COMPLETED) {
+  if (isDocumentCompleted(document.status)) {
     throw new Error('Can not send completed document');
   }
 

packages/lib/server-only/pdf/add-rejection-stamp-to-pdf.ts

@@ -0,0 +1,87 @@
+import fontkit from '@pdf-lib/fontkit';
+import type { PDFDocument } from 'pdf-lib';
+import { TextAlignment, rgb, setFontAndSize } from 'pdf-lib';
+
+import { NEXT_PUBLIC_WEBAPP_URL } from '../../constants/app';
+
+/**
+ * Adds a rejection stamp to each page of a PDF document.
+ * The stamp is placed in the center of the page.
+ */
+export async function addRejectionStampToPdf(
+  pdfDoc: PDFDocument,
+  reason: string,
+): Promise<PDFDocument> {
+  const pages = pdfDoc.getPages();
+  pdfDoc.registerFontkit(fontkit);
+
+  const fontBytes = await fetch(`${NEXT_PUBLIC_WEBAPP_URL()}/fonts/noto-sans.ttf`).then(
+    async (res) => res.arrayBuffer(),
+  );
+
+  const font = await pdfDoc.embedFont(fontBytes, {
+    customName: 'Noto',
+  });
+
+  const form = pdfDoc.getForm();
+
+  for (let i = 0; i < pages.length; i++) {
+    const page = pages[i];
+    const { width, height } = page.getSize();
+
+    // Draw the "REJECTED" text
+    const rejectedTitleText = 'DOCUMENT REJECTED';
+    const rejectedTitleFontSize = 36;
+    const rejectedTitleTextField = form.createTextField(`internal-document-rejected-title-${i}`);
+
+    if (!rejectedTitleTextField.acroField.getDefaultAppearance()) {
+      rejectedTitleTextField.acroField.setDefaultAppearance(
+        setFontAndSize('Noto', rejectedTitleFontSize).toString(),
+      );
+    }
+
+    rejectedTitleTextField.updateAppearances(font);
+
+    rejectedTitleTextField.setFontSize(rejectedTitleFontSize);
+    rejectedTitleTextField.setText(rejectedTitleText);
+    rejectedTitleTextField.setAlignment(TextAlignment.Center);
+
+    const rejectedTitleTextWidth =
+      font.widthOfTextAtSize(rejectedTitleText, rejectedTitleFontSize) * 1.2;
+    const rejectedTitleTextHeight = font.heightAtSize(rejectedTitleFontSize);
+
+    // Calculate the center position of the page
+    const centerX = width / 2;
+    const centerY = height / 2;
+
+    // Position the title text at the center of the page
+    const rejectedTitleTextX = centerX - rejectedTitleTextWidth / 2;
+    const rejectedTitleTextY = centerY - rejectedTitleTextHeight / 2;
+
+    // Add padding for the rectangle
+    const padding = 20;
+
+    // Draw the stamp background
+    page.drawRectangle({
+      x: rejectedTitleTextX - padding / 2,
+      y: rejectedTitleTextY - padding / 2,
+      width: rejectedTitleTextWidth + padding,
+      height: rejectedTitleTextHeight + padding,
+      borderColor: rgb(220 / 255, 38 / 255, 38 / 255),
+      borderWidth: 4,
+    });
+
+    rejectedTitleTextField.addToPage(page, {
+      x: rejectedTitleTextX,
+      y: rejectedTitleTextY,
+      width: rejectedTitleTextWidth,
+      height: rejectedTitleTextHeight,
+      textColor: rgb(220 / 255, 38 / 255, 38 / 255),
+      backgroundColor: undefined,
+      borderWidth: 0,
+      borderColor: undefined,
+    });
+  }
+
+  return pdfDoc;
+}

packages/lib/server-only/user/delete-user.ts

@@ -29,7 +29,7 @@ export const deleteUser = async ({ id }: DeleteUserOptions) => {
     where: {
       userId: user.id,
       status: {
-        in: [DocumentStatus.PENDING, DocumentStatus.COMPLETED],
+        in: [DocumentStatus.PENDING, DocumentStatus.REJECTED, DocumentStatus.COMPLETED],
       },
     },
     data: {

packages/lib/universal/extract-request-metadata.ts

@@ -40,7 +40,13 @@ export type ApiRequestMetadata = {
 };
 
 export const extractRequestMetadata = (req: Request): RequestMetadata => {
-  const parsedIp = ZIpSchema.safeParse(req.headers.get('x-forwarded-for'));
+  const forwardedFor = req.headers.get('x-forwarded-for');
+  const ip = forwardedFor
+    ?.split(',')
+    .map((ip) => ip.trim())
+    .at(0);
+
+  const parsedIp = ZIpSchema.safeParse(ip);
 
   const ipAddress = parsedIp.success ? parsedIp.data : undefined;
   const userAgent = req.headers.get('user-agent');

packages/lib/utils/document.ts

@@ -0,0 +1,8 @@
+import type { Document } from '@prisma/client';
+import { DocumentStatus } from '@prisma/client';
+
+export const isDocumentCompleted = (document: Pick<Document, 'status'> | DocumentStatus) => {
+  const status = typeof document === 'string' ? document : document.status;
+
+  return status === DocumentStatus.COMPLETED || status === DocumentStatus.REJECTED;
+};

packages/prisma/migrations/20250311103458_add_rejected_document_status/migration.sql

@@ -0,0 +1,2 @@
+-- AlterEnum
+ALTER TYPE "DocumentStatus" ADD VALUE 'REJECTED';

packages/prisma/schema.prisma

@@ -297,6 +297,7 @@ enum DocumentStatus {
   DRAFT
   PENDING
   COMPLETED
+  REJECTED
 }
 
 enum DocumentSource {

packages/prisma/seed/documents.ts

@@ -31,6 +31,7 @@ type DocumentToSeed = {
 
 export const seedDocuments = async (documents: DocumentToSeed[]) => {
   await Promise.all(
+    // eslint-disable-next-line @typescript-eslint/require-await
     documents.map(async (document, i) =>
       match(document.type)
         .with(DocumentStatus.DRAFT, async () =>
@@ -50,8 +51,7 @@ export const seedDocuments = async (documents: DocumentToSeed[]) => {
             key: i,
             createDocumentOptions: document.documentOptions,
           }),
-        )
+        ),
-        .exhaustive(),
     ),
   );
 };

packages/trpc/server/admin-router/router.ts

@@ -1,5 +1,3 @@
-import { DocumentStatus } from '@prisma/client';
-
 import { AppError, AppErrorCode } from '@documenso/lib/errors/app-error';
 import { findDocuments } from '@documenso/lib/server-only/admin/get-all-documents';
 import { getEntireDocument } from '@documenso/lib/server-only/admin/get-entire-document';
@@ -13,6 +11,7 @@ import { deleteUser } from '@documenso/lib/server-only/user/delete-user';
 import { disableUser } from '@documenso/lib/server-only/user/disable-user';
 import { enableUser } from '@documenso/lib/server-only/user/enable-user';
 import { getUserById } from '@documenso/lib/server-only/user/get-user-by-id';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 
 import { adminProcedure, router } from '../trpc';
 import {
@@ -70,7 +69,7 @@ export const adminRouter = router({
 
       const document = await getEntireDocument({ id });
 
-      const isResealing = document.status === DocumentStatus.COMPLETED;
+      const isResealing = isDocumentCompleted(document.status);
 
       return await sealDocument({ documentId: id, isResealing });
     }),

packages/trpc/server/document-router/router.ts

@@ -1,4 +1,4 @@
-import { DocumentDataType, DocumentStatus } from '@prisma/client';
+import { DocumentDataType } from '@prisma/client';
 import { TRPCError } from '@trpc/server';
 import { DateTime } from 'luxon';
 
@@ -26,6 +26,7 @@ import { sendDocument } from '@documenso/lib/server-only/document/send-document'
 import { updateDocument } from '@documenso/lib/server-only/document/update-document';
 import { getTeamById } from '@documenso/lib/server-only/team/get-team';
 import { getPresignPostUrl } from '@documenso/lib/universal/upload/server-actions';
+import { isDocumentCompleted } from '@documenso/lib/utils/document';
 
 import { authenticatedProcedure, procedure, router } from '../trpc';
 import {
@@ -659,7 +660,7 @@ export const documentRouter = router({
         teamId,
       });
 
-      if (document.status !== DocumentStatus.COMPLETED) {
+      if (!isDocumentCompleted(document.status)) {
         throw new AppError('DOCUMENT_NOT_COMPLETE');
       }
 

packages/trpc/server/document-router/schema.ts

@@ -144,6 +144,7 @@ export const ZFindDocumentsInternalResponseSchema = ZFindResultResponse.extend({
     [ExtendedDocumentStatus.DRAFT]: z.number(),
     [ExtendedDocumentStatus.PENDING]: z.number(),
     [ExtendedDocumentStatus.COMPLETED]: z.number(),
+    [ExtendedDocumentStatus.REJECTED]: z.number(),
     [ExtendedDocumentStatus.INBOX]: z.number(),
     [ExtendedDocumentStatus.ALL]: z.number(),
   }),

packages/ui/primitives/document-flow/add-subject.tsx

@@ -79,11 +79,13 @@ export const AddSubjectFormPartial = ({
         ? msg`Resend`
         : msg`Send`,
       [DocumentStatus.COMPLETED]: msg`Update`,
+      [DocumentStatus.REJECTED]: msg`Update`,
     },
     [DocumentDistributionMethod.NONE]: {
       [DocumentStatus.DRAFT]: msg`Generate Links`,
       [DocumentStatus.PENDING]: msg`View Document`,
       [DocumentStatus.COMPLETED]: msg`View Document`,
+      [DocumentStatus.REJECTED]: msg`View Document`,
     },
   };